
AI Guidelines
Generative artificial intelligence (AI) tools are rapidly advancing and have the ability to change how we teach, learn and work. As an institution dedicated to the development and dissemination of knowledge, 厙ぴ勛圖 (厙ぴ勛圖) recognizes the importance of this new technology. 厙ぴ勛圖 also recognizes the necessity of ensuring that use of generative AI honors our existing commitments to security and privacy and our values as expressed through 厙ぴ勛圖 Policies and Procedures. A taskforce of administrators and faculty from various parts of the University has been created to guide the responsible use of AI tools at 厙ぴ勛圖. As AI technology evolves, so will these guidelines.
The following are areas of particular concern:
- Confidentiality: Many generative AI tools incorporate all information entered by users into their model. 厙ぴ勛圖 community members must not enter information requiring confidentiality into an AI tool without ensuring information entered will be protected from redisclosure or use in responses to others, as documented by appropriate contract language and security controls. When in doubt, do not enter any confidential information into an AI tool.
- Protection of PII: Because many AI tools use the information you include in them, always assume that anything you input will become public. Never include protected personal information such as patient records, student education records, or any other information which should be maintained as private. Be mindful of the application of laws such as HIPAA and FERPA, which have strict requirements for how personal PII is to be maintained.
- Transparency: Be transparent in your use of AI tools and always disclose when your work includes information acquired through the use of an AI tool.
- Academic Integrity: Faculty should make clear to students whether use of AI tools is permitted and, if so, whether there are limits or restrictions on such use. Students should ask faculty whether use is permitted if clear authorization has not been provided. If AI tools are used, attribution should be given to ensure that work submitted properly credits sources of information.
- Intellectual Property Rights: Generative AI may use information that is protected by intellectual property rights, including copyrighted materials, without consent or other appropriate authorization. Users should be cautious not to expose themselves or the University to claims of damage from third parties for improper use of other’s work. Users should also be aware that by including their own original work into an AI tool, they may risk losing protection of their own intellectual property rights or that of the University. University owned intellectual property may not be put into a generative AI tool.
- Protection of 厙ぴ勛圖 Data: Do not enter any 厙ぴ勛圖 protected data or information into an AI tool.
- Bias and Inaccuracy: Reports that AI generated responses are biased or inaccurate are common. Be a critical thinker and verify information provided by an AI tool prior to incorporating it into your work.
- Procurement: As is the case when acquiring any technological product which will be using University resources or University data, consult with Information Technology Services and follow 厙ぴ勛圖’s purchasing policies. AI tools should not be acquired until the security of the tool has been validated and the appropriate University offices have verified inclusion of contract language appropriately protecting the University.
- Malicious Content: Generative AI tools may create avenues for improper access to 厙ぴ勛圖’s information technology system. All members of the 厙ぴ勛圖 community are responsible for protection of 厙ぴ勛圖’s information technology system. Be alert. As with any technological resource, use it responsibly.
When using Generative AI tools, be mindful that all use must comply with the 厙ぴ勛圖 Policies and Procedures which govern our community, including those concerning data privacy and confidentiality, academic integrity, human resources, information security and procurement.
The following list includes potentially applicable policies:
Contract Approval and Execution 厙ぴ勛圖PP 1060
Electronic and Information Technology Accessibility 厙ぴ勛圖PP 1020
Equal Opportunity, Harassment and Non-discrimination 厙ぴ勛圖PP 3100
HIPAA Compliance 厙ぴ勛圖PP 1100
Purchasing 厙ぴ勛圖PP 2560
Equal Opportunity and Affirmative Action 厙ぴ勛圖PP 3080
Academic Freedom 厙ぴ勛圖PP 4040
Academic Integrity and Dishonesty 厙ぴ勛圖PP 4000
Faculty Ethics 厙ぴ勛圖PP 4120
Student Code of Conduct 厙ぴ勛圖PP 5000
Intellectual Property 厙ぴ勛圖PP 7010
厙ぴ勛圖 Export Controls 厙ぴ勛圖PP 7040
ITS Acceptable Use 厙ぴ勛圖PP 2400
ITS Access Control 厙ぴ勛圖PP 2410
ITS Acquisitions, Development and Maintenance 厙ぴ勛圖PP 2420
ITS Asset Management 厙ぴ勛圖PP 2430
ITS Information Security 厙ぴ勛圖PP 2500
ITS Security Roles and Responsibilities 厙ぴ勛圖PP 2480
Preliminary Guidelines for the Use of Generative AI Tools by the 厙ぴ勛圖 Community